(Machine Buildings & Electrical Engineering magazine, issue 7, 2013)

Synchron-S, specialized in design and implementation of technical systems for safety and security of sites offering advanced solutions for access control and time attendance applicable to administrative and sales offices, as well as large industrial enterprises. Solutions are based on modern integrated approach in the implementation of systems with other building fire and security installations such as fire alarm, intruder detection and video surveillance.

What requires installation of an access control system

The access control systems are an essential element of modern technical systems for security and facility management. With increase of the buildings size and the volume of the working premises growth also the requirements to their security. Therefore, the access control systems are becoming more necessary.

The system restricts physical access to buildings and facilities by allowing access only to authorized persons with a complete set of identificators - electronic and biometric. The system is suitable for sites of any type and size, supporting reader devices for standalone operation for small sites, as well as the ability to manage an unlimited number of doors and to control access to an unlimited number of people in large sites and organizations. The software provides centralize control of all functions of the system throughout the building, stores information about access rights to authorized persons, records and archives all passes through the control points, creates regular database backup to an external storage device. Depending on the structure of the organization, number of employees and their position in the hierarchy, the system allows you to define different access levels and custom settings by time schedule.

Integration to software for automatic time attendance and control

The integration with time attendance system is a valuable feature, especially for enterprises and organizations with a large number of employers and a variety of activities where it is impossible for someone to monitor compliance with labor discipline. The software facilitates the reporting and processing of information related to human resources in any organization. It is an integrated management system for personnel worked on schedules and shifts. The system complies with the requirements of the Bulgarian labor legislation and is suitable for applications in very small companies as well as in large organizations.

Key characteristics of the time attendance and control system

• Configurable to the needs of the organization: The system can be configured according to the particular characteristics of the site and the management strategy of the organization. The employees' registration is accomplished through a "personal identification card" on devices, placed on the locations for entry in the site – main entrance, entrance to a subsite or a workshop, or even the workplace itself.
• Planning of the working time: The software package gives a possibility for preparing the working times and monthly schedules of the corresponding departments, both in a centralized way and from the heads of the departments themselves. The working times can be fixed, floating, on schedule, night work, 24-hours shifts, lunch break, etc.
• Everyday control of the working time: The system exerts an everyday control by means of observation of the schedules for working time and presence. The software offers three groups of reports - "Movement of employees'', ''Late employees'' and ''Absent employees'' and they can be used for the whole organization, for a department or for a person.
• Generate reports in a variety of parameters: At any moment can be made report on a selected criterion. The report can be monthly, on selected days of the month, on a given day, for employee, for a department, etc. The reports provides detailed information on the movement of employees, compliance office hours, time of entry and time of exit from the workplace, absences, delays, duration of rest, summary of hours worked during the current or previous month . Absences are recorded in a separate report, thus there is an opportunity to input the type of absence - sick leave, paid or unpaid leave , business trip, compensation and others.
• Complete and independent control of the working process: The information is structured in three hierarchical levels - global indicators for the enterprise, department indicators and finally the detailed information for each employee. Every type of these reports can be used by the respective levels of management in the enterprise and can be generated at different terminals (working places), exerting, in this way, full and independent control over the working process.
• Payment control: The system provides the option for passing towards summing reports of the working time, hourly payment, generating and controlling the extra working time and the night work, as well as an option for additional stimulating of certain employees, sanctions on lateness and unauthorized absences.
• Automatic feeding of information:The software supports automatic connection to other software products for control and accountability as programs Labour and Working Salary, Human Resource, Controlling, Costs Assessments and others.
• Centralization of the information: The main advantage of the system is the centralization of the information. For example, all branches, shopping areas, offices or subsites of a company are united in a common database, situated in the main centre of the organization. In this way, a certain employee can work in several branches or subsites of the company at the same time, his working hours being registered as a whole.
• Minimal loss of time for current updating: Once set, the system operates automatically, the only necessary current update being for official holidays, for worked off days, etc.
• Easy operation: The software interface is created in the well known Windows style, which allows quick learning, easy and pleasant operation. Input of employees, the changes in their personal data is fast and convenient, using appropriate commands.

Reliable technical solution

The access control and time attendance system is implemented through hardware and software modules produced by Synchron-S. Due to the unique characteristics of the controllers, the system achieves superior reliability in terms of volume and storage of data - non-volatile memory for 16 000 registrations with a date and time, capacity of 10,000 cardholders and a separate back-up battery power supply for each controller, duplicate copy of the archive on the network server, buffer for 10 000 000 events of the communication station of the system. This ensures backup for weeks in the event of a failure in a computer system or network. The system is based on open software and hardware architecture that allows easy expansion at a later stage by additional devices, functions, control points and new employees.

Very important for the proper functioning of the system is the professional implementation of each stage of its realization. The company Synchron-S performs all activities related to the design, installation, software installation and maintenance of the system. Applying this method to work Synchron-S has successfully completed projects in numerous sites from industry, governments and businesses, including National Assembly of the Republic of Bulgaria, Ministry of Finance, Sibank, Tandem, Vidachim, Grammer, SKF Bulgaria and others.